(Effective As of January 1, 2026)

 

 

1. INTRODUCTION

This Privacy Policy discloses the privacy practices for www.brianwestbrookfoundation.com (the “Website”), a Website owned and operated by The Brian Westbrook Foundation, Inc. ("Foundation," "we," "our," or "us"), a Maryland non-profit organization. This Privacy Policy applies solely to information collected by the Website and provides information regarding the following:

1. What personally identifiable information is collected from you through the Website, how it is used, and with whom it may be shared.

2. What choices are available to you regarding the use of your data.

3. The security procedures in place to protect the misuse of your information.

4. How you can correct any inaccuracies in the information.

 

2. MINORS

If you are a minor (under the age of 18), you can use this Website only in conjunction with permission and guidance from your parents or guardians. The Foundation is committed to protecting the privacy of children and has adopted the following guidelines for interacting with minors on our Website:

1. We do not knowingly collect personal information from children under the age of 13 without parental consent.

2. If we learn that we have collected personal information from a child under the age of 13, we will delete that information as quickly as possible.

3. For children between the ages of 13 and 18, we require parental consent for participation in our summer camps and other programs.

4. We do not condition a minor's participation in an activity on the minor's providing more personal information than is reasonably necessary for that activity.

 

2.1 Special Provisions for Summer Camp Participants. For minors participating in our summer camps, we collect additional information necessary for their safety and well-being, including:

 

1. Emergency contact information;

2. Medical information, including allergies, medications, and health conditions;

3. Authorization for medical treatment in case of emergency;

4. Photography and video release permissions;

5. Pick-up and drop-off authorizations

This information is collected with parental consent and is used solely for the purpose of ensuring the safety and appropriate care of camp participants. This information is not used for marketing purposes and is not shared with third parties except as necessary for the child's safety (e.g., medical professionals in case of emergency).

 

3. INFORMATION WE COLLECT

 

3.1 Your Registration Information. When you register on our Website, we collect personally identifiable information such as your name, email address, mailing address, and phone number. This information is used to communicate with you about our programs, process donations, and provide the services you have requested.

3.2 Your Usage of Our Website. We collect non-personally identifiable information about your usage of our Website, including pages visited, time spent on pages, and the Website from which you came. This information is used to improve our Website and services.

3.3 Cookies. We use "cookies" on certain pages of our Website. Cookies are small files that are stored on your computer that allow us to recognize you when you return to our Website. You can set your browser to notify you when you receive a cookie, giving you the chance to decide whether to accept it. However, if you choose to disable cookies, you may not be able to use certain features of the Website.

3.4 Your Posts. If you use a bulletin board, blog, chat room, or forum on this Website, you should be aware that any personally identifiable information you submit there can be read, collected, or used by other users of these forums, and could be used to send you unsolicited messages. We are not responsible for the personally identifiable information you choose to submit in these forums.

3.5 Your Correspondence. If you contact us via the Website, we may keep a record of that correspondence.

3.6 Your Credit Account. If you make a donation or payment through the Website, your credit card information is not held by us; it is collected by our third-party payment processor, who specializes in the secure online capture and processing of credit/debit card transactions.

 

4. OUR USE OF YOUR INFORMATION

4.1 Promotional Use. We may use your information to send you promotional communications about our programs, events, and fundraising activities. You can opt out of receiving these communications at any time by following the unsubscribe instructions included in each communication or by contacting us directly.

4.2 Administrative Notices. We may use your information to send you administrative notices regarding your account or changes to our policies.

4.3 Billing and Support. We may use your information to provide customer service, process payments, and resolve disputes.

4.4 Dispute Resolution. We may use your information to resolve disputes, enforce our agreements, and protect our rights or the rights of others.

 

5. QUALITY CONTROL AND SERVICE MONITORING

We may monitor and record communications with you (such as telephone conversations and emails) for the purpose of quality assurance, training, fraud prevention, and compliance.

 

6. CHANGES TO YOUR PERSONAL INFORMATION

You can access and update your personal information by logging into your account on the Website or by contacting us directly. We will respond to your request within a reasonable timeframe.

 

7. OUR DISCLOSURE TO THIRD PARTIES

7.1 Law Enforcement. We may disclose your personal information if required to do so by law or in the good-faith belief that such action is necessary to (i) comply with legal process served on the Foundation or the Website; (ii) protect and defend the rights or property of the Foundation; or (iii) act in urgent circumstances to protect the personal safety of users of the Foundation, its Website, or the public.

7.2 Advertisers. We disclose aggregate information about our users to advertisers and for other marketing and promotional purposes. However, we do not sell or rent your personal information to third parties for marketing purposes without your explicit consent.

7.3 Foundation Website. We may share your information with our staff, volunteers, and board members as necessary to provide our services and operate our programs.

7.4 Third Party Suppliers. We may share your information with third-party service providers who perform services on our behalf, such as payment processing, email delivery, hosting services, customer service, and marketing assistance. These companies are authorized to use your personal information only as necessary to provide these services to us.

7.5 Use Limited to Website-Related Communications. We will share your personal information with third parties only in the ways that are described in this Privacy Policy. We do not sell, rent, or lease your information to third parties.

7.6 No Spam. We do not sell, rent, or lease our subscription lists to third parties, and we will not provide your personal information to any third party for marketing or promotional purposes without your explicit consent.

 

8. DISCLOSURES YOU MAKE TO THIRD PARTIES

This Privacy Policy addresses only the use and disclosure of information we collect from you. If you disclose your information to others, different rules may apply to their use or disclosure of the information you provide to them. The Foundation does not control the privacy policies of third parties, and you are subject to the privacy policies of those third parties where applicable.

 

9. PERMISSION TO PUBLISH MATERIALS ON WEB/WEBSITE

By submitting any material to the Website, including but not limited to comments, photographs, or testimonials, you grant us permission to publish those materials on our Website and in other promotional materials. If you do not want your materials published, please do not submit them.

 

10. DATA SECURITY

We take precautions to protect your information. When you submit sensitive information via the Website, your information is protected both online and offline. Wherever we collect sensitive information (such as credit card data), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a lock icon in the address bar and looking for "https" at the beginning of the address of the webpage.

While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.

 

11. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time. When we do, we will revise the "last updated" date at the bottom of this Privacy Policy. We encourage you to periodically review this Privacy Policy to stay informed about how we are protecting the personal information we collect. Your continued use of the Website constitutes your agreement to this Privacy Policy and any updates.

 

12. CONTACTING US

If you have any questions about this Privacy Policy, the practices of this Website, or your dealings with this Website, please contact us at:

​

The Brian Westbrook Foundation

Email: info@brianwestbrookfoundation.com

Mailing Address: 12412 Van Brady Rd Upper Marlboro, MD 20772

Phone: 240-525-7954​​​